If you are the owner of a small business, who is interested in saving a portion of your payroll costs,thinking about outsourcing your current accountant or bookkeeper, a family member is out of work, outsourcing to family may make sense for you.

Outsourcing your bookkeeping functions may result in reduced salary expenses, or the conversion of fixed costs to variable costs, insurance benefits and some tax savings, etc.. Before you begin to outsource, you will need to purchase a quality fax machine or scanner. The type of fax machine or scanner is dependent upon the volume and frequency of paper documents (i.e. customer invoices,vendor bills, bank statements, etc.) to be scanned and sent to your outsourced accountant. Scanning or faxing is necessary because all of the source documents have to be sent either by email or fax to the outsourced accountant to record the accounting transactions.

Whether you are the owner of a small business or the person responsible for accounting or bookkeeping, it’s critical to establish a process by which someone monitors the activities of the outsourced company or person. If you decided to outsource, its also important to insure that a competent and independent person oversees and monitors your small business’s financial results.

We often read that that if you outsource, some of your business accounting functions to a foreign country, then your labor costs will decrease as compared to what you would generally pay in the United States. In these uncertain times, when small business owners are facing survival issues resulting from lost sales, skyrocketing costs, contraction, often exacerbated by family unemployment, then it may make sense to give thought to employing a family member to help with the small business accounting. By employing a family member in your house or outsourcing your accounting function with family in a distant location, rather than outsourcing to another country, you may actually help the U.S. economy, in your own way, by keeping jobs in this country. A baby step,but certainly the right one for our country. This idea works, if the owners or members of the owner’s family can learn QuickBooks, or another comparable online accounting software program. It’s helpful, if the family member has some basic financial knowledge to undertake this responsibility of entering the financial information into an online accounting software. Given the current economy in the United States, there are situations where family members are now unemployed and are now ready, able and available to help and make a positive contribution to the family business.

QuickBooks Online Plus is one of many online accounting softwares available and easy to learn. With training, most people with common sense can handle QuickBooks. If you decide to chose this option, it’s important to have a CPA or accountant available to ask questions and to receive timely answers, as well as a mechanism in place to allow for real time or after the fact corrections or adjustments to the accounting records.

Under either scenario, outsourcing with a family member or to a foreign country,a CPA or accountant or a skilled financial services consultant is the ideal person to monitor either the real time, or monthly or quarterly financial information, and to check that the reconciliation process is working and more importantly, that outsource person or team, are doing the right job.

With the proper QuickBooks Online version or any other QuickBooks version with remote access from a desktop PC, the monitoring process can be accomplished for outsourced accounting departments, whether the outsourced department is in another location or is outsourced to family.

Before making any decision about outsourcing, it is recommended that you first speak to your CPA or accountant in order to determine if whether or not outsourcing is appropriate for your particular business. The CPA or accountant can also help access the skill of the person to provide the outsourced service.

Outsourcing to one or two family members will not work for a large or mid size business. But, if you own a small business, interested in minimizing a portion of your payroll, thinking about to outsource your current bookkeeper or accountant, and someone in your family is not working, outsourcing to family may very well be a viable alternative for you. This should work as long as the outsourced family member is supervised and checked by your CPA or accountant. In the beginning there will be more time required by your CPA or accountant to teach and to oversee as compared to the time that your accounting professional currently spends each month or quarter. Overtime, your accounting professional will spend less hours in monitoring. Notwithstanding, some time will always be required of your accounting professional to monitor the activities of the outsourced person.

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