Have you ever forgotten an important meeting? Or did you arrived at home and – doh! – forgot to get the milk? Then you should think about your own Personal Information Manager (PIM).
3 things a PIM should allow you to do: 1. Manage your appointments, emails, contacts, tasks and notes in an easy and comfortable way 2. Enable you to share your information with other people 3. You should be able to take your data on the way.
Most users will think about MS Outlook and yes this is the biggest player. But today there are a lot of alternatives on the market which do the same job for lower costs. Setting up an Exchange Server is not easy and the initial high price is often a reason to look for some Outlook alternative. This is what an Outlook alternative should have:
What do you need for your daily work? Let’s see – you need a scheduler for all your appointments. The scheduler should provide functions like automatic reminders, a dynamic display of time spans, national holidays, search- and filter functions and a possibility to print out your calendar. Further you need a contact manager where you store all phone numbers, adresses etc., a task manager and an email client to stay connected with the rest of the world.
Working together with your team members will rise the production level of your company immediately. A modern PIM should allow you to share your information with other people. Additionally you should be able to create multi-user items, like a meeting appointment for you and your co-workers. This, of course should be possible for all other data items within your PIM, too.
If you are on the road frequently or work with several computers you need data synchronization. You have to be able to take your notebook on trips and continue to work. When you’re back in the office you should connect your computer back to the local network and all data should be synced with other users automatically.
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